Carefully Use Forward to All and Reply to All Functions. I have witnessed embarrassing moments of others (and recall my own painful oops in this regard) when messages intended only for the original sender, are, in fact, sent to everyone who may have been ccd or even bccd on the original message or post. Best not to use either button at all. If you wish to respond to a message, hit Forward and fill in the addressee(s) as any other e-mail hollister france.
Keep The Subject Line Intact. When replying to messages, especially to groups and list servs, do not change the subject line. Many e-mail applications allow a sort by subject, giving subscribers the ability to follow a particular discussion thread provided the subject line is not altered.
Formatting Counts. Formatting does count and every e-mail message should contain proper formatting, punctuation and grammar. Think back to those grade school days of essay writing and give each message a greeting/opening, middle, closing and signature too. Remember, every message should contain enough information for the recipient to understand what you need or what they need to do in response to your communication. As a courtesy abercrombie, it should also include copies of any documents or previous communications referenced, if not overly large.
Be Professional At All Times. Yes, that joke your buddy sent you last night was a hoot, but you should never forward such communications to business contacts. To protect against spam, you also should not disclose your recipients e-mail addresses when sending to a group louboutin. Using the bcc (blind carbon copy) field for multiple addresses and placing your own e-mail address in the To field shows you are respectful of your contacts privacy. It also provides you with a proof copy of what you sent to check formatting or other issues which can affect the message by transmission through the Internet.
Do A Full Read Of Each E-mail With each e-mail, always read through your message from start to finish before hitting Send. This last reading is crucial in catching any missing information or attachments and allows you to get a full understanding of the tone of your message. On important communications, I suggest a break between drafting and this final read karen millen. Sometimes a trip away from your PC to get a drink or use the facilities will make you fresh for the final review and help you catch those typos or grammatical errors even spell checkers miss!
Andrea Cannavina, Master Virtual Assistant and President/CEO of LegalTypist, Inc., helps sole practitioners, law firms and companies which service the legal industry upgrade their dictation processes to digital in order to get more done with less (less employees, less equipment and less stress). To learn more visit: www hogan sito ufficiale.legaltypist.com While there louboutin pas cher, subscribe to The Legal Connection, a quarterly newsletter, full of how tos, reviews and insights to working virtually abercrombie soldes.
Be Polite. In e-mails, do not use all CAPITALS as it is considered shouting.
Consider Your Voicemail Message Before Dialing. In todays world, 9 times out of 10 a caller is transferred to voicemail, so why not prepare something intelligent to say in advance? This is never a waste of time since taking a few minutes to think about what you want to convey in a voicemail, can also be used as an outline for what you need to cover in the call, should you actually get through to your intended party.
Lets face it, who has time to listen to a five minute rambling voicemail full of umms and ahhs or scroll through a six page e-mail? Along with annoying the recipient, long winded messages that are not deleted are usually flagged for review at a later time, slowing the process and in some instances removing the productivity of digital communications altogether.
So how do you effectively use the digital communication tools of today? Heres a few tips Ive learned during my five years of working virtually:
No matter what your life circumstances hollister uk, it is hard to escape the need to use some form digital communication. I hope these pointers are helpful to you. Comments and feedback always appreciated: andrea@legaltypist.com.
Ask and Ye Shall Receive. Receive permission before sending any large attachments (movies, pictures and sound files are notoriously large). Sending large attachments may cause some inboxes to reach their size limit. If this happens, the recipient must log in and download or delete your message in order to receive any further e-mails from any source almost guaranteeing they will not think kindly of you from that point forward.
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Be Clear. Do not use acronyms or cryptic shorthand in your messages. Not only will the recipient not understand your message, in many times they will feel stupid for not being able to figure it out!
According to a Pitney Bowes study, the average corporate executive receives upwards of 375 calls, voicemails, e-mails, faxes and letters each day. With such a deluge of information, is it any surprise that survey after survey indicates the time available to capture anyones attention is only a few seconds?
Be Considerate. Make sure to say grab a pen or to repeat your return telephone number twice when leaving a voicemail. Of course, speak up, speak at a reasonable rate and articulate abercrombie uk. You can even stand up or smile right before speaking Cheap NFL Jerseys, which has an enormous effect on the tone of your voice and message. Also louboutin pas cher, when using a cell phone, walk away from your PC or any other equipment which may cause interference with the signal and therefore gaps in your message.
Slow Down christian louboutin outlet. Just because you can shoot off an e-mail within seconds of having a thought or leave a voicemail immediately following a question entering consciousness, does not necessarily mean you should! All messages should be short and to the point and respectful of the recipients time. By taking a few moments to mull over your message, you may stumble across a resolution or additional points which need to be addressed may come to light.
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